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Administrative Assistant

Location : Athens, OH
Reference Code : 3895K
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Government - Civil Service

Job Description :
Administrative assistant needed for a not-for-profit organization in Athens, Ohio. Will provide support to office staff by doing the following:

  • Filing, documentation and record keeping for multiple office activities (accounts payable/receivable, reimbursement, timesheets, etc.)

  • Retrieve mail/Log bills and invoices to send to accounting office/Disperse mail to relevant staff members

  • Answer multiple phone lines/Screen phone calls/Direct calls to appropriate staff members

  • Keep office organized and meeting/lobby areas clean

  • Organize and schedule meetings for Director and Senior Project Specialist

    • Prepare briefing documents for meetings

    • Provide logistical support (driving directions, hotel, handouts, etc.)

    • Log meeting and events on all staff calendars

  • Preparation of meeting documentation and room set-up for all in-house meetings

  • Organize or assist with events: scheduling, ordering food, reserving location, contacting speakers with logistics support

  • Attend and prepare minutes for meetings as requested by Director

  • Reconcile monthly account logs for accountant

  • Some running of local errands

  • Maintaining office email and contact lists

  • Maintain and add events to website calendar as well as other website maintenance as needed

  • Maintain building and site listing database

  • Create appropriate content for social media

  • Tracking monthly social media statistics

This is a full-time, direct-hire opportunity. The schedule will typically be Monday through Friday, 8:30 a.m. to 5 p.m., with some adjustments for early morning, evening, and weekend events as needed. The salaried offer will be commensurate with experience but in the range of $27K to $31K/year. This organization offers PTO and retirement contributions. 
Required Qualifications :

Required Skills:

·         Excellent organization and follow-up skills.

·         Ability to develop positive and beneficial relationships.

·         Knowledge of business and accounting principles, especially small business.

·         Excellent oral and written communication skills.

·         Self-motivation and ability to work well with little supervision.

·         Ability to prioritize and manage multiple tasks.

·         Basic computer knowledge including Microsoft Office Suite (especially Outlook).

·         Adaptability in a fast-paced, heavy work load environment.

·         Open communication is essential.

·         Attention to detail.

·         Advanced problem solving skills.


Preferred Qualifications:

·         Accounting experience.

·         Work in a small business or non-profit.

·         Previous small-staff admin position.

·         Some college or equivalent experience.

·         Ability to troubleshoot technology and software.

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